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52nd Nescatunga Registration Info & Form
ALL Booth Spaces are taken!
Early Registration Fee Deadline EXTENDED TO May 12. All payments for early registration
must be received by May 12 or postmarked by May 12. Fees double after May 12.
All late registration payments must be made on the same day of registering or postmarked on the day of late registration.
Payment is non-refundable unless events are canceled.
Location: Northwestern Oklahoma State University, 709 Oklahoma Blvd., Alva, OK -- Percefull Fieldhouse and the Health and Sports Science Education small gym for indoor booths with some outdoor booth space available. Sugar Show will be in the commons area of the Health and Sports Science Building. The Northwestern campus is a tobacco-free area so smoking, chewing tobacco or vaping are not allowed on the campus.
Displays: Artists/Crafters should provide their own display devices/setup, tables, chairs, tents, etc. A limited supply of PopUp Displays, tables and chairs are available for a small fee. Vendors are asked to have their display set up and ready for sales by the opening on Friday, June 2, at 6 p.m. and remain open until 10 p.m. Outdoor entertainment is planned for Friday night as well. Saturday's schedule is opening ceremonies at 8:30 a.m. with arts and crafts booths, entertainment, outside games from 9 a.m. to 4 p.m., and outdoor entertainment planned to continue from 6-10 p.m.
Sunday, June 4, is the final day of the event from noon to 3 p.m.
In case of rain, the outdoor entertainment will be moved inside.
Awards: All work must be that of the exhibitor. 11 Categories. Fine Artist’s work is eligible for only ONE AWARD in each category. Cash and prizes available: Best of Show - $200; 1st place - $150; 2nd place - $100; 3rd place - $75. Judge may award any place to an entry based on merit, and if, in the opinion of the judge, none of the entries in a category meet the standards of excellence, no award will be given. Awards will be distributed Saturday afternoon.
Student Art: Middle School/High school/College student artwork will be judged for 1st place - $25. No registration fee is charged; however, rental fee on popup displays (limited supply) are $10 each for all requesting them. If additional booth space is requested, the additional space will have a charge of $25 for each additional space needed.
Artists must be in attendance for work to be judged.
Exhibitor’s Fees: All costs are indicated in the list below. One 12x12 booth is $40 for the three days if you register by May 12. Fee will double to $80 after May 12. (No entry fee for MS/HS/college students unless more than one booth is needed.) If you’d like to be assigned a spot next to a friend, please let us know, and we’ll try to accommodate you. We request that your booths are set up and ready to go Friday by 6 p.m. We'll be in Percefull Fieldhouse starting at 10 a.m. Friday for check-in and setup, so come early to get set up. NWOSU Campus Police will be on-site, and doors in the area will be locked after hours. The Nescatunga Arts and Humanities Council and NWOSU are not responsible for personal injury or damages/loss of items.
Registration: Early registration is encouraged. Registered fine art and craft exhibitors will be located in Percefull Fieldhouse, 709 Oklahoma Blvd. Upon arrival, check-in at the registration desk just inside the southeast entrance to find out where you have been assigned. The registration desk will be open Friday starting at 10 a.m. Opening ceremonies on Saturday begin at 8:30 a.m., so be ready for sales at that time. Nescatunga committee members will be on-site Saturday morning at around 6:30 a.m. It is possible that because of the chances of rain, vendors scheduled to be inside the Health and Sports Science Education small gym may not be able to set up their booths until Friday afternoon. We are sharing the venue with another group who may need the space for indoor practice. We'll be notifying everyone who is scheduled to be inside that small gym so you can plan accordingly.
Parking: Close on-site parking is available for registration and unloading only. Please move vehicles to a further away parking area during the festival to allow patrons spaces to park. Assistance is available to set up upon request. Parking in the main Wellness Center lot is unavailable when the facility is open. After unloading, you may park behind the facility, on the south side of the intramural field, or in other parking lots around campus.
Food: Hospitality area for exhibitors will be available. A Concession area will be available on the north end of the building on Saturday, and Food Trucks will be outside on the south side of the building all three days. Our “gourmet food booth” of special baked items will be available on Saturday until sold out. Anyone who would like to donate goodies for this table should contact Nicki Chaffee at (580) 430-5450. Everyone including Sugar Show competitors are encouraged to provide goodies along with business cards so people know who made the item.
Festival Photography: We'll be taking photos and videos at the festival of the vendors as well as those browsing the booths, so you may be in them. Your attendance grants your permission to be included in these images, which we may use for promotional purposes on the web or in print.
Lodging: Check out the places to stay in Alva at www.visitalvaok.org/eat-stay-shop. Contact us for a special rate for registered participants at one of our participating hotels!
Sales Tax: Vendors are responsible for remitting sales tax.
FYI: Exhibitor fees, fundraising food booths, and Nescatunga Arts and Humanities Council membership fees all help us to provide scholarships to art students, and fund the festival and other activities. We list an option below where you can become a paid Nescatunga Arts and Humanities Council member to receive $5.00 off your booth space.
This project is sponsored by Nescatunga Arts and Humanities Council, Inc. in cooperation with the Alva Chamber of Commerce and City of Alva Tourism Committee and NWOSU. Please watch for updates/changes to Nescatunga Arts Festival via our Facebook page (www.facebook.com/NescatungaArts) and website (www.nescatunga.org). Questions may be directed to NescatungaArts@yahoo.com.