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53rd Nescatunga Registration Info & Form

Early Registration Fee Deadline is May 3. All payments for early registration
must be received by May 3 or postmarked by May 3. Fees double after May 3.
All late registration payments must be made on the same day of registering or postmarked on the day of late registration.
Payment is non-refundable unless events are canceled.
All entries MUST be created by the people showing/selling them.

Date & Location: Friday, May 31, 4-9 p.m. & Saturday, June 1, 9 a.m. to 4 p.m., Alva Recreation Complex, 1887 Goldbug Blvd., Alva, OK -- indoor booths with some outdoor booth space available.

Displays: Artists/Crafters should provide their own display devices/setup, tables, chairs, tents, etc. A limited supply of PopUp Displays are available for rent at $10 each. Vendors are asked to have their display set up and ready for sales by the opening on Friday, May 31, at 4 p.m. and remain open until 9 p.m. Saturday's schedule is opening ceremonies at 8:30 a.m. with arts and crafts booths, entertainment, outside games from 9 a.m. to 4 p.m. We will not have additional storage space, so please only bring what will fit in your booth space. All fine arts and/or craft items MUST be something you have created yourself.

Awards: All work must be hand made by the exhibitor. 11 Categories. Fine Artist’s work is eligible for only ONE AWARD in each category. Cash and prizes available: Best of Show - $200; 1st place - $150; 2nd place - $100; 3rd place - $75. Judge may award any place to an entry based on merit, and if, in the opinion of the judge, none of the entries in a category meet the standards of excellence, no award will be given. Displays will be judged late morning/early afternoon on Saturday, and award certificates will be distributed Saturday afternoon. Monetary awards will be mailed to the winners at a later date. Artists must be in attendance for work to be judged.
Student Art: Middle School/High school/College student artwork will be judged for an overall 1st place award - $25. No registration fee is charged; however, rental fee on popup displays (limited supply) are $10 each for all requesting them. If additional booth space is requested, the additional space will have a charge of $25 for each additional space needed. Student art may be grouped in one booth. If grouping the artwork together, a teacher or other representatives, and if possible, any of the students should be in attendance to answer questions.

Exhibitor’s Fees: All costs are indicated in the list below. One 10x10 booth is $40 for the two days if you register by May 3. Fee will double to $80 after May 3. (No entry fee for MS/HS/college students unless more than one booth is needed.) If you’d like to be assigned a spot next to a friend, please let us know, and we’ll try to accommodate you. We request that your booths are set up and ready to go Friday by 4 p.m. We'll be at the Rec Center starting at 10 a.m. Friday for check-in and setup, so come early to get set up. The doors will be locked after hours. The Nescatunga Arts and Humanities Council, the Alva Rec Center and the City of Alva are not responsible for personal injury or damages/loss of items.

Registration: Early registration is encouraged. Registered fine art and craft exhibitors will be located in the Rec Center. Upon arrival, check-in at the registration desk just inside the west entrance to find out where you have been assigned. The registration desk will be open Friday starting at 10 a.m. Opening ceremonies on Saturday begin at 8:30 a.m., so be ready for sales at that time. Nescatunga committee members will be on-site Saturday morning at around 7 a.m.

Parking: Close on-site parking is available for registration and unloading only. Please move vehicles to a further away parking area during the festival to allow patrons spaces to park. Assistance is available to set up upon request.

Food: Hospitality snacks for exhibitors will be available at check-in. Food Trucks will be outside near the Rec Center both days selling a variety of foods. Our “gourmet food booth” of special baked items will be available on Saturday until sold out. Anyone who would like to donate goodies for this table should contact Nicki Chaffee at (580) 430-5450. Everyone, including Sugar Show competitors, is encouraged to provide goodies along with business cards attached to the items so people know who made the item. Deliver these items by 8 a.m. Saturday to the Gourmet Food Booth in the large main vendor area.

Food Labeling Requirements: Must have ALL of the following in a minimum of 10-point font and must be affixed to the container or placard near the food at point of sale.

Name and phone number of producer
Physical address
Description of homemade food product
Ingredients in descending order by weight
Statement indicating the presence of any of 9 big allergens (egg, milk, soy, wheat, peanuts, nut, shellfish, fish, sesame)
Legible print stating:
1. “This product was produced in a private residence that is exempt from government licensing and inspection.”

Festival Photography: We'll be taking photos and videos at the festival of the vendors as well as those browsing the booths, so you may be in them. Your attendance grants your permission to be included in these images, which we may use for promotional purposes on the web or in print.

Lodging: Check out the places to stay in Alva at www.visitalvaok.org/eat-stay-shop.

Sales Tax: Vendors are responsible for remitting sales tax.

FYI: Exhibitor fees, food truck fees, the Gourmet Food Booth, and Nescatunga Arts and Humanities Council membership fees all help us to provide scholarships to fine arts students, help fund the festival and for other activities. We list an option below where you can become a paid Nescatunga Arts and Humanities Council member to receive $5.00 off your booth space.

This project is sponsored by Nescatunga Arts and Humanities Council, Inc. in cooperation with the Alva Chamber of Commerce and City of Alva Tourism Committee, the City of Alva and the Alva Rec Center. Please watch for updates/changes to Nescatunga Arts Festival via our Facebook page (www.facebook.com/NescatungaArts) and website (www.nescatunga.org). Questions may be directed to NescatungaArts@yahoo.com.