Early Registration Fee Deadline extended to May 10!
All payments for early registration must be received by May 10 or postmarked by May 10.
Registration will still be accepted after this date, but the fees double in price.
All late registration payments must be made on the same day of registering or postmarked on the day of late registration.
Payment is non-refundable unless events are canceled.
All entries MUST be created by the people showing/selling them.
54th Nescatunga Arts Festival
Registration Info
Two-Day Event: June 6-7, 2025
Friday: 4 to 9 p.m. & Saturday: 9 a.m. to 4 p.m.
Alva Recreation Complex, 1887 Goldbug Blvd., Alva, OK
Booth Space: mainly indoor booths with some outdoor booth space available.
Exhibitor Fees: One 10x10 booth is $40 for the two days if you register by the early registration deadline. Fee will double to $80 after that date. Each additional 10x10 space for two days is $25. (No entry fee for MS/HS/college students unless more than one booth is needed.) If you’d like to be assigned a spot next to a friend, please let us know, and we’ll try to accommodate you.
Booth Setup: We request that your booths are set up and ready to go Friday by 4 p.m. We'll be at the Rec Center starting at 10 a.m. Friday for check-in and setup, so come early to get set up. The doors will be locked after hours. The Nescatunga Arts and Humanities Council, the Alva Rec Center and the City of Alva are not responsible for personal injury or damages/loss of items.
Registration: Early registration is encouraged. Registered fine art and craft exhibitors will be located inside the Rec Center unless you'd like to register to be outside the building. Upon arrival, check-in at the registration desk just inside the west entrance to find out where you have been assigned. The registration desk will be open Friday starting at 10 a.m. Opening ceremonies on Saturday begin at 8:30 a.m., so be ready for sales at that time. Nescatunga committee members will be on-site Saturday morning at around 7 a.m.
Booth Displays: Artists/Crafters should provide their own display devices/setup, tables, chairs, tents, etc. A limited supply of PopUp Displays are available for rent at $10 each. Vendors are asked to have their display set up and ready for sales by the opening on Friday at 4 p.m. and remain open until 9 p.m. Saturday's schedule is opening ceremonies at 8:30 a.m. with arts and crafts booths, entertainment, outside games from 9 a.m. to 4 p.m. We will not have additional storage space, so please only bring what will fit in your booth space. All fine arts and/or craft items MUST be something you have created yourself.
8 Fine Arts Categories for Judging: All work must be hand made by the exhibitor.
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Designer Arts & Jewelry (created by artist in glass, wood, mineral, etc.)
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Digital Art (New Category - Computer-generated artwork)
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Fiber Arts (Quilting, Weaving, basketry, knitting, crocheting, etc.)
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Graphics (Pencil, Pen & Ink, Pastels, Printmaking, etc.)
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Mixed Media
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Painting (Oils, Acrylics, Watercolors)
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Photography
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Pottery / Sculpture (may be ceramic, wood, metal, mineral, etc.)
Fine Arts Judging: Some pre-judging by the judge(s) may be done Friday evening with remainder happening on Saturday morning. To be judged, fine artists MUST have all art pieces clearly labeled with name of piece, medium, category entered, etc. All categories should be displayed together inside your booth space with a sign that clearly shows what category is displayed in what section of your booth to help the judges better see the collective group of work in that entered category. Example: left side of booth could contain everything included in the Paintings category so that oils, acrylics and watercolors will be hung together in one area. Awards will be given for the collective group of work in the category and will be up to the judge(s) discretion on what piece of artwork they would like to designate with a ribbon, etc.
Awards: Fine Artist’s work is eligible for only ONE AWARD in each category. Cash and prizes available: Best of Show - $200; 1st place - $150; 2nd place - $100; 3rd place - $75. Judge may award any place to an entry based on merit, and if, in the opinion of the judge, none of the entries in a category meet the standards of excellence, no award will be given. Award certificates will be distributed Saturday afternoon. Monetary awards will be mailed to the winners at a later date. Artists must be in attendance for work to be judged.
Student Art: Middle School/High school/College student artwork will be judged for an overall 1st place award - $25. No registration fee is charged; however, rental fee on popup displays (limited supply) is $10 each for all requesting them. If additional booth space is requested, the additional space will have a charge of $25 for each additional space needed. Student art may be grouped in one booth. If grouping the artwork together, a teacher or other representatives, and if possible, any of the students should be in attendance to answer questions. If artwork is grouped, the judge will award any prize to the group and not to any individual student within that group.
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Craft Booth Categories include but are not limited to wood toys/furniture, ceramics/glass, clothing, soft toys, decorative items, jewelry, craft food, repurposed items, home goods/accessories, and others.
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NEW this year: Patrons attending the festival will be able to vote for a People's Choice Award for their favorite Fine Artist's booth OR Crafter's Booth. The winner will receive a $50 prize. Prize provided by anonymous donor!
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Also, NEW this year: Patrons attending the festival also will be able to vote for a People's Choice Award for their favorite Quilt displayed in the annual Quilt Show sponsored by the Peace by Piece Quilt Guild. The winner will receive a $50 prize. This prize also has been provided by an anonymous donor! Quilts currently are included in the Fiber Arts Category for the Fine Arts judging but must be in a booth space to be considered for a Fine Arts Award. If anyone would like to just show a quilt in the annual show, please contact Debbie Schwerdtfeger at diamondiq@sbcglobal.net. ​
Parking: Close on-site parking is available for registration and unloading only. Please move vehicles to a further away parking area during the festival to allow patrons spaces to park. Assistance is available to set up upon request.
Food: Hospitality snacks for exhibitors will be available at check-in. Food Trucks will be outside near the Rec Center both days selling a variety of foods. Our “gourmet food booth” of special baked items will be available on Saturday until sold out. Anyone who would like to donate goodies for this table should contact us at NescatungaArts@yahoo.com. Everyone, including Sugar Show competitors, is encouraged to provide goodies along with business cards attached to the items so people know who made the item. Deliver these items by 8 a.m. Saturday to the Gourmet Food Booth in the large main vendor area.
Food Labeling Requirements: Must have ALL of the following in a minimum of 10-point font and must be affixed to the container or placard near the food at point of sale.
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Name and phone number of producer
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Physical address
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Description of homemade food product
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Ingredients in descending order by weight
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Statement indicating the presence of any of 9 big allergens (egg, milk, soy, wheat, peanuts, nut, shellfish, fish, sesame)
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Legible print stating:
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“This product was produced in a private residence that is exempt from government licensing and inspection.”
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Festival Photography: We'll be taking photos and videos at the festival of the vendors as well as those browsing the booths, so you may be in them. Your attendance grants your permission to be included in these images, which we may use for promotional purposes on the web or in print.
Lodging: Check out the places to stay in Alva at www.visitalvaok.org/eat-stay-shop.
Sales Tax: Vendors are responsible for remitting sales tax. Information will be provided in your packet when you check-in.
FYI: Exhibitor fees, food truck fees, the Gourmet Food Booth, and Nescatunga Arts and Humanities Council membership fees all help us to provide scholarships to fine arts students, help fund the festival and for other activities. We list an option on our registration form where you can become a paid Nescatunga Arts and Humanities Council member to receive $5.00 off your booth space. Membership to Nescatunga also allows you $5 off any four workshops we offer throughout the year.
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Payment: Please mail a check payable to Nescatunga Arts and Humanities Council to Nescatunga Arts Festival, P.O. Box 152, Alva, OK 73717
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We also will accept payment via PayPal using this link: ​https://paypal.me/NescatungaArts
If it asks what email is associated with this PayPal account, use nescatungaarts@yahoo.com
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Payment must be received to be considered a registered vendor.
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Please let us know a business name if paying with a different name than listed above so we know who to credit with payment. And also if paying for a booth space or the Sugar Show.
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​This project is sponsored by Nescatunga Arts and Humanities Council, Inc. in cooperation with the Alva Chamber of Commerce and City of Alva Tourism Committee, the City of Alva and the Alva Rec Center. Please watch for updates/changes to Nescatunga Arts Festival via our Facebook page (www.facebook.com/NescatungaArts) and website (www.nescatunga.org). Questions may be directed to NescatungaArts@yahoo.com.
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Online Registration Form Now Available!
Fillable PDF as alternative registration form
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